Please fully complete the CONFIDENTIAL Gap Analysis Form.

Contact Information  
Name of Company: *
Owner: *
Address: *
Address 2:
City *
State:   *  Zip:   *
 
Phone: *
Fax:
Email: *
Website:
Type of Business: *
Years in Business: *
Annual Sales: *
* = denotes a requried field
 
MANAGEMENT AND OPERATIONS  
1. Why did you start your business?
2. What service or product does your company provide to its customers?
3. Select company structure:
4. Are there other owners and, if so, what are their names?
5. If a corporation, do you have a board of directors? Yes No
6. Do you have a current Organization Chart? Yes No
7. How many positions do you directly supervise?
8. Do you have completed and accurate position descriptions? Yes No
9. Do you have written standards of performance for each position in your company? Yes No
10. Do you have established performance and compensation reviews? Yes No
11. How often do your employees receive performance reviews?
12. Do you have a Personnel Policy manual? Yes No
13. Do you have written company goals and plans for the future of the company? Yes No
14. Do your managers support your company goals? Yes No
15. What was your employee turnover rate last year?
16. Do you have regular management meetings to review plans? Yes No
17. Are procedures clearly documented for all departments? Yes No
18. Do you have established training for all new employees? Yes No
19. Do you receive regular management reports? Yes No
20. Of your employees, how many are in:
a. Sales:
b. Finance & Administration:
c. Operations:
21. How many employees are supervisors or managers?
22. What do you consider to be your biggest business problem?
23. Who are your key people and what are their titles and incomes?
Name Title Income Yrs. w/Co.
 
MARKETING & SALES  
1. Do you have a well-defined marketing plan? Yes No
2. Is your marketing plan based on current research? Yes No
3. Do you have an orchestrated sales process? Yes No
4. How are your sales personnel compensated?
5. Do you get monthly sales reports? Yes No
6. Do these reports give you the information you need? Yes No
7. What is unique about the manner in which you market your products/services?
8. How often do you review your pricing policy?
9. What is your Positioning Strategy for your marketing plan?
 
FINANCE  
1. Do you have a Profit & Loss Statement (P&L) and Balance Sheet prepared monthly? Yes No
  a. Are they accurate? Yes No
2. Do you understand your financial statements? Yes No
3. What is your percent net profit goal for this fiscal year?
a. Are you on target? Yes No
4. Do you have an accountant? Yes No
5. Do you operate with an annual budget? Yes No
6. Do you have a planned operating profit built into your annual budget? Yes No
7. How do you process your payroll (e.g., in-house, payroll service, other)?
8. What is the average amount of your monthly payroll?
9. Are you current with your federal and state taxes? Yes No
10. Do you have a cash management system? Yes No
11. Do you project each month's sales before the fiscal year begins? Yes No
12. Do you update your annual and monthly sales projections each month? Yes No
13. How soon after the end of each month do you see your Financial Statements?
14. Do you prepare an analysis of standard performance ratios each month? Yes No
15. Do you have a budget variance report prepared each month? Yes No
16. What amounts of accounts receivable are currently overdue?
30-60 days   $
60-90 days   $
90+ days   $
17. Have you had to access a credit line to meet payables or payroll obligations this year? Yes No
18. Do you maintain an accurate cashflow projection? Yes No
19. At the end of the last fiscal year,
What were your total assets?   $
What were your total liabilities?   $
What was your net worth?   $
20. Do you have sufficient working capital to obtain the equipment you need? Yes No
 
SELF-MANAGEMENT  
1. Are your personal goals clear to you? Yes No
2. How often do you review them?
3. How many hours do you work for your company each week?
4. What percent of your time do you spend?
Selling
Managing
Planning
Attended meetings
Reviewing reports and financial data
Dealing with personal problems
Doing technical work
Other
5. In the past three years, how many days did you take off from work for vacation?
Year One:
Year Two:
Year Three:
6. What was the longest vacation you have taken in the past three years?
7. Is your personal income sufficient to meet your desired standard of living? Yes No
8. Do you have a clear picture of how you want your business to look? Yes No
9. Do you believe your business is organized? Yes No
10. Do you currently have an effective means of tracking your work? Yes No
11. Is most of your time planned? Yes No
WHAT ARE YOUR GOALS AND OBJECTIVES?

What would you like your company to become in the next 3 to 5 years?
What are the major obstacles standing in your way?
If the business were operating just as you describe it, what would you get out of it?
What would be your role in the business?